Church membership software, from directory to newcomers

01

What goes into each member record

Each member record holds everything from basic contact info to their faith journey on a single screen. Your church creates its own membership types and roles and puts them in whatever order you like.

• Name (display, first, last, and name in another script), gender, and birthday (lunar dates supported)
• Phone, email, address, and marital status
• Join date, member ID, membership type, and roles grouped by category
• Baptism date, type, and church, plus ordination date, title, and church
• Vehicle info and one photo
• Private notes on each member

02

Group members into households

Grouping members into households lets you see a whole family at a glance. Each household has one head, and everyone else is linked by relationship.

• Relationships: spouse, child, parent, grandparent, grandchild, sibling, or other
• One head of household
• Send update links to the whole family at once
• Filter the directory by household role

If the head of household leaves, ChurchOn automatically passes that role to the spouse, then a child, then a parent.

03

Find anyone with search and filters

One search box looks across names, emails, phone numbers, member IDs, and license plates. For Korean-speaking congregations, typing just the initial consonants of a Korean name works too.

• Status: active or archived
• Membership type, role, and gender
• Age range and join date range
• Household role
• Missing info, such as members with no phone or address

04

Archive, delete, and change history

When someone moves, transfers, stops attending, or passes away, you can archive them with a reason and restore them anytime. Only church admins can delete a member, and deletion can't be undone.

• Archive with a reason, and restore later
• Status change history
• Field-by-field change history (church admins only)

Archived members still count toward the Free plan's 100-member limit.

05

Let members update their own info

Send an update link and members can fix their own details and photo without signing in. No more chasing down new phone numbers and addresses one by one.

1. 1Create a linkPick one member or a whole family and create an update link.
2. 2Send itCopy the link and send it yourself by text, WhatsApp, or email.
3. 3They update itMembers edit their info and photo without an account. Links stay open for 14 days by default.

06

Newcomer sign-up links

Nobody on staff has to retype newcomer details. Add just a name and send a link, and the newcomer fills in their phone, address and photo on their own phone. It's in your directory as soon as they save.

1. 1Add a nameIn Add member, choose Quick add and enter just the name.
2. 2Send the linkCopy the welcome note and link from the window that opens, and send it by text or any messaging app.
3. 3They fill it inThe newcomer enters their phone, address, photo and more, with no sign-in.
4. 4DoneIt lands in your directory the moment they save. Nothing to retype.

Each link opens only that person's details and stops working after a set time. You can send the same kind of link to current members or a whole family to update their details.

07

Frequently asked questions